11th IVS General Meeting

Annapolis, Maryland, USA

March 22 – 28, 2020

Key Dates

  • First announcement: August 15, 2019
  • Second announcement: November 15, 2019
  • Abstract deadline: January 15, 2020 February 1, 2020 (final extension!)
  • Registration deadline: February 1, 2020
  • Hotel Reservations Close: February 20, 2020
  • Opening and Reception: March 22, 2020

Schedule

Sun
Mar 22
Mon
Mar 23
Tue
Mar 24
Wed
Mar 25
Thu
Mar 26
Fri
Mar 27
Sat
Mar 28
Morning 1 IVS Stakeholders meeting GM 1 GM 5 Excursion GM 9 Analysis Workshop IVS Directing Board meeting
Morning 2 GM 2 GM 6 GM 10
Lunch Lunch Lunch Lunch Lunch Lunch
Afternoon 1 IVS Stakeholders meeting GM 3 GM 7 GM 11 VGOS Technical Committee meeting IVS Directing Board meeting
Afternoon 2 Registration and Ice Breaker GM 4 GM 8 GM 12 Mixed-Mode Correlation workshop
Evening ICRF Working Group meeting RFI Splinter meeting K-band CRF meeting Next Generation Field System Banquet
* Invite Only

Events

The majority of the events will take place in the Governor Calvert House of the Historic Inns of Annapolis. A notable exception is the poster session on Tuesday afternoon, which will be held at the Maryland Inn.

The registration fee includes all lunches, which will be catered on site, as well as coffee breaks and other refreshments.

During the Ice Breaker, the Step Squad Dem Raider Boyz will perform for us. The African American tradition of stepping was recently celebrated at the Maryland Strathmore Music Center which included Dem Raider Boyz. For a preview, click here to see their 2018 National High School championship performance.

For the excursion on Wednesday, we will hop on buses and spend the morning at the Steven F. Udvar-Hazy Center, the Smithsonian National Air and Space Museum's annex in Chantilly VA. This museum is home to the NASA shuttle Discovery and the Lockheed SR-71 Blackbird, among other iconic planes along the museum aviation timeline since the Wright Brothers. Then the buses will take us to the National Mall in downtown Washington DC. Here we will enjoy free time for sightseeing, for instance, to explore some of the Smithsonian National Museums (including the National Air and Space Museum), which are all free of charge. Or admire the many monuments and memorials of this mile-long park, from the Capitol, the White House, and the Washington Monument to the Lincoln Memorial. Boxed lunch will be provided. On Thursday, the Conference Banquet will be at the Chart House, Annapolis. Shuttle buses will take us to the restaurant and back. Feel free to stretch your legs if you want to do the half-hour walk one way or the other.

Fees

Fees for the meeting and related items are listed here in US dollars. To register and pay the fees, create an account. Once paid, you may submit your presentation abstract through your account.

* Proof of full-time student status must be provided to the LOC before payment.

General Meeting Full rate $600
Full-Time Student* $400
Day pass (Mon-Thu) $200/day
Side-meetings (Sunday and Friday) $50/day
Additional guest at banquet $100
at excursion $50

Accommodation

The 11th IVS General Meeting will be held in the Historic Inns of Annapolis in downtown Annapolis — the capital of the state of Maryland. The oldest state capital and one-time nation's capital, Annapolis is a beautiful harbor town and a short step to the modern capital of Washington. The Historic Inns are noted for being the site of the ratification of the Treaty of Paris.

All three buildings of the Historic Inns have been reserved for the IVS GM and attendees are encouraged to book soon as space is limited. To book using the group reservation, phone +1 (410) 263-2641 and mention the IVS meeting, or using the button below.

Book Now

Notice (Feb 12):

Unfortunately there are no rooms available for Saturday March 21. There are still rooms available for March 23-27. If you would like to arrive on March 21, the hotel sales manager will find you a room for March 21 in one of their partner hotels for that night. The remaining nights you would stay at the Historic Inns. Please send her an email at: reneproctor@remingtonhotels.com and mention that you are coming for the IVS meeting.

We would like to encourage attendees to stay in the Historic Inns for the IVS General Meeting, even if you have to change locations on March 22. Most of your colleagues will be staying in the Historic Inns, and this will make interaction with them easier.

Governor Calvert House Exterior Governor Calvert House Interior Dining room Sitting room

Travel

Three airports service the Washington/Baltimore area: BWI, DCA, and IAD. Of these, BWI is the closest, about 30 minutes by car, and has plenty of international flights. DCA is the second closest, about 45 min by car, but mostly services domestic and Canadian routes. Dulles (IAD) also has a lot of international flights but is about 1 hour 15 min by car from Annapolis.

Public transport from the airports to Annapolis is poor, so you will need to use a shuttle or taxi service. Shuttle services can be booked in advance such as SuperShuttle, or taxi/ride-sharing services such as Uber of Lyft can be booked on arrival. Note that the United States has a strong tipping culture, you are typically expected to tip about 10-20% for these services in this area.

Annapolis is a small city with plenty of venues in easy walking distance. It is also typically difficult and expensive to park, so you will likely be better off without a rental car for the period of the meeting.

Visa Waiver

Many international visitors are eligible to visit the United States for short periods without a visa though the Visa Waiver Program (VWP). The qualifications using the VWP can be found on the US Department of State website. If you are eligible to use the VWP, you must apply for authorization through the Electronic System for Travel Authorization (ESTA). Be sure to do this well in advance your travel in case of any difficulty.

In most cases, ESTA approval is valid for two years. If you currently have a valid authorization you do not need to reapply.

Apply for an ESTA

Visas

Attendees not eligible for the Visa Waiver Program will need to apply for a visa, likely a B-1. If you require supporting documentation from the IVS GM local organizing committee, please email us your details. Be sure to start the visa process well in advance, as it will take several months.

Request Invitation Letter

Organization

Local Organizing Committee

  • John Gipson (Chair)
  • Cynthia Thomas
  • Kyla Armstrong
  • Karen Baver
  • Dirk Behrend
  • Karine Le Bail
  • Dan MacMillan
  • Sergei Bolotin
  • David Gordon
  • Ed Himwich

Program Committee

  • Johannes Böhm (Chair)
  • James Anderson
  • Dirk Behrend
  • Chris Dieck
  • John Gipson
  • David Hall
  • Hayo Hase
  • Jinling Li
  • Evgeny Nosov
  • Chet Ruszczyk
  • Gino Tuccari
  • Alet de Witt